Budget Process For 2006-2007

Dear Pomona & Claremont Colleges organization leaders:

The annual budget process is upon us, and this is some information that you should be aware of.

This year's annual budget process is scheduled for:

  • Pomona Organizations: Friday, April 13th
  • 5-C Organizations: Saturday April 14th & Sunday April 15th

(Other organizations, please contact your school representatives).

Please note the following:

Your organization should have selected new officers for next year who share in the responsibility of drafting a budget proposal for the 2006-2007 school-year. It should include:

  • The budget request form
  • Your organization's mission statement
  • The names of all active members and their class years
  • Your organization's inventory (such as computers, books, equipment, etc)
  • An itemized income and expenditure report from this year
  • A projected, itemized budget for next year
  • A summary of activities from this year
  • Planned activities for next year

You may consider bringing documentation of past events, such as photos and flyers to the hearing if you want to spice up your presentation. You will have 10 minutes to present your request and to answer questions we pose at you.

You MUST submit the proposal by Monday April 9th at 4:45pm, to the ASPC office, located in Suite 244 of the Smith Campus Center on the Pomona College campus. You must also email an electronic version of your budget request in Word (in one document), to youning.sun@pomona.edu.

When you submit the proposal, you must also sign up for a time slot when you will appear in front of the 5C Budget Committee based on your organization type. This year, we have attempted to loosely group organizations under different classifications, to allow us to more appropriately judge organizations' merit. You can view your organization classification here (Excel format). Please contact youning.sun@pomona.edu as soon as possible if a mistake has been made. While we will do the best to fulfill your requested hearing time, we reserve the right to ask you to come in slightly earlier/later.

If you fail to attend the hearings for any reason, your organization will need to submit a separate request to the Unallocated Fund next year, but this will almost certainly result in less funding than you would receive during the annual process, and it also disadvantages future leaders of your organization. Please try to avoid that scenario.

Again, please note the following that must be done in order to submit a budget request:

  1. Submit a hardcopy of your proposal to the ASPC office & a softcopy to youning.sun@pomona.edu by Monday April 9th at 4:45pm
  2. Sign up for a budget hearing time by Monday April 9th at 4:45pm

If you have any questions, please contact me at 909.957.8735 or youning.sun@pomona.edu, or contact Sarah Visser, Associate Director of the Smith Campus Center and Student Programs, at x18610.

Thanks for all your hard work and I look forward to seeing you in a few weeks.

You Ning Sun

Vice President, Associated Students of Pomona College